Contio AG (hereafter "the Company", "we", "us" or "our") is committed to protecting the privacy and security of the personal information that is provided to us or collected by us during the course of our business. We store and process personal information in accordance with the Swiss Data Protection Act [and to the extent applicable the EU General Data Protection Regulation].
This privacy policy explains how we may collect and use any personal information that we obtain about you and your rights in relation to that information.
We may provide you with additional privacy notices where we believe that it is appropriate to do so. Those additional notices supplement and should be read together with this privacy policy
Overview
1. Who is responsible for your personal information?
2. How we collect and use your personal information
2.1 Business development and business acceptance
2.2 Our consulting and advisory services
2.3 When you apply for a job with us
2.4 Use of our website
2.5 Other contacts
3. Our basis for processing your personal information
4. How and why we may share your personal information
5. How we protect your personal information
6. How long we keep your personal data
7. Your rights
8. Applicability of and Changes to this Privacy Policy
1. Who is responsible for your personal information?
Contio AG (UID No.: CHE-447.828.698), Pfannenstilstrasse 9, 8835 Feusisberg, Switzerland, is responsible for your personal information provided to us or collected by us during the course of our business.
2. How we collect and use your personal information
We collect and process your personal information as follows:
2.1 Business development and business acceptance
We collect personal information about prospective clients, their representatives and beneficial owners as well as other business contacts as part of business development initiatives and our business acceptance process. The type of personal information we may collect includes name, date of birth, contact details (such as your address, email address and telephone numbers), payment information and interactions with us.
We obtain this information directly from you, from other business contacts, or from publicly available open sources.
We may use your personal information to maintain and develop our business relationship with you, identify products or services you may be interested in, to pursue certain business development initiatives or send you invoices. We will only send you publications and marketing communications and invite you to events if you have consented to receiving such correspondence.
Where we need to collect information required for our contractual relationship with you and you fail to provide that information when requested, we may not be able to provide our consulting services as requested by you.
2.2 Our consulting and advisory services
In the course of our business activities, we collect and process personal information about clients, related persons and other persons as well as their respective employees. The type of personal information that we may collect includes name and contact details (such as your address, email address and telephone numbers), nationality, business interests, payment details (such as invoice addresses or bank account details) as well as information of all kind from correspondence, contacts and interactions with us. We will also process information of all kind that is revealed to us in the course of our products and services or collected by us, for example when you contact us by phone, email or our online contact form.
We collect personal information directly from you, from our clients or other persons to a matter and their respective employees. We may receive or collect personal information from third persons such as your employer, other organisations that you have dealings with or related to, regulators or government agencies. We may also collect personal information from publicly available sources.
We may use this information to provide our consulting and advisory services, to run our firm's business (e.g. carry out administrative or operational processes), monitor and analyse our business or to improve our services and products as well as for billing and accounting purposes.
If you or the organisation for which you are acting are a client and you fail to provide information that we require when requested, we may not be able to provide our products and services and continue our business relations.
2.3 When you apply for a job with us
If you apply for a job with Contio or provide us with information in connection with a recruiting event, you may need to provide personal information such as your contact data (e.g., your full name, address, telephone number, email address or other contact information included in identification documentation), employment information (e.g., references, background, education or employment history), back ground information (e.g., excerpts from the debt collection register and criminal record checks), in addition to other categories of personal information we receive from you within your application. We use this personal data to consider your application and to carry out checks to verify the information you provided, including your personal information.
Please note that, where we need to collect additional personal information required to process your employment application, and you fail to provide that personal information when requested, we may not be able to further consider your application.
2.4 Use of our website
We collect, store and process certain personal information when you visit our website and use cookies and social plugins on our website.
Cookies are small text files that are placed in browser directories on your computer or mobile device when you visit our website. Our website uses session cookies and persistent cookies. Session cookies enable you to move from page to page within the website and any information you enter to be remembered. A session cookie is deleted when you close your browser or after a short time. Persistent cookies allow the website to remember your preferences and settings when you visit the website in the future. Persistent cookies expire after a set period of time.
We use cookies in order to provide you with more purposeful information. With cookies, we collect information when you access our website, such as domain name, bytes used, user settings (e.g. language preferences), your unique session ID, authentication data and the time of your login (time stamp), IP address and other metadata. This data is saved for up to six months after billing, unless a longer saving period is foreseen by the user's activated statistics function. As far as the billing with other companies or other service providers or legal requirements necessitate, the provider of this website can use, save and transfer the aforementioned data.
We use cookies the following way:
For more information for the treatment of user data by Google Analytics, please consult the privacy policy of Google Analytics: https://policies.google.com/privacy?hl=en-US.
We also use various functions of the social networks Facebook, Twitter and Google+ on our website. No personal information is shared by default with those services when visiting our website. However, on some pages, selecting a plugin or clicking on a link can elicit the transfer of data according to the following conditions, without executing the function of the social network directly (e.g. "recommend", "tweet", "+1"):
For more information for the treatment of user data by YouTube, please consult the privacy policy of YouTube: https://policies.google.com/privacy?hl=en-GB.
For more information for the treatment of user data by SoundCloud, please consult the privacy policy of SoundCloud: https://soundcloud.com/pages/privacy.
You can change your browser settings to block cookies or to alert you when cookies are being sent to your device. Please note that if you decide to disable cookies, you may not be able to access certain functions of our website.
2.5 Other contacts
Further, we collect and process information about you if you offer or provide products or services to us, if we evaluate your products or services, and generally when you request information from us or provide information to us.
3. Our basis for processing your personal information
We will only use your personal information if and to the extent that applicable law allows. We will therefore process your personal information if:
4. How and why we may share your personal information
We may share your personal information collected in the course of our consulting and advisory services with third persons (such as advisors, authorities and other persons) in Switzerland, the EU or other countries if required or useful for providing our products and services. Further, we may share your personal information with third persons where:
We use third parties who provide products and services on our behalf and may share your information with them, for example banks, insurance companies or technology suppliers (for example, cloud service providers or software service providers) who may have access to your personal information when providing software support.
If third parties are located outside of Switzerland or the EU, we only share your personal information on a basis that ensures adequate data protection according to applicable data protection law.
5. How we protect your personal information
We have put in place appropriate security measures to hold your personal information securely in electronic and physical form, to protect it from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss. Our premises are access controlled and surveyed by video recording where required and our electronic databases require logins and password authentication.
Our employees and third-party service providers who have access to confidential information (including personal information) are subject to confidentiality obligations.
6. How long we keep your personal data
We will retain your personal information for as long as is necessary for the purpose for which it was collected (as described above). We will further retain your personal information to comply with legal and regulatory obligations, for as long as claims could be brought against us and for as long as legitimate interest, including data security, requires.
7. Your rights
In relation to the processing of your personal information you have rights that you can exercise under certain circumstances. These rights are to:
If you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so.
We may refuse to provide access if applicable data protection law or other applicable law allows or obliges us to do so, in which case we will provide reasons for our decision as required by the law.
If you would like to exercise these rights, please contact us in writing by email to: info@contio.ch or by letter to:
Contio AG
Pfannenstilstrasse 9
8835 Feusisberg
Switzerland
You will not, in general, have to pay a fee to exercise any of your individual rights. However, we may charge a fee for access to your personal information if the relevant data protection legislation allows us to do so, in which case we will inform you as required by the law.
If you feel we have not handled your query or concern to your satisfaction you can contact the competent data protection authority in Switzerland, the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).
8. Applicability of and Changes to this Privacy Policy
We reserve the right to update and change this privacy policy from time to time in order to reflect any changes to the way in which we process your personal information or changing legal requirements. Any changes we may make to our privacy policy in the future will be posted on this website. Please check back frequently to see any updates or changes to our privacy policy.